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Month: May 2016

Organization In Business Is Everything

You shouldn’t underestimate the importance of keeping things well organized in your business. Poor organization can have various negative effects on your company. If things are poorly organized, you’ll probably find that work isn’t completed to a high level of efficiency. Instead, jobs are delayed, clients are left waiting, and your business model is in a complete state of disarray. You might even find that due to poor organization, information is lost. We’re sure you can imagine the type of problems this could cause for your company. So, we need to think about how to keep your business properly organized.

Going Digital

Going digital would certainly be the first step to ensuring that your business is kept well organized. With a digital company, it’s easy to stay organized because everything, and we do mean everything, is online. That means that there won’t be papers and files all over the place. Instead, it will all be on a computer screen.

Although, going digital may not solve all your organization issues. You can have poor digital organization too. That’s why you need to work with a developer to set up a digital filing system that will make things easy for you.

Using The Right Software

You should be investing in the right software to ensure that your business is easy to manage and correctly organized. With maintenance software, it’s possible to check on your business assets from any digital device and find out exactly how effectively they are operating. Due to the user interface, all the information is clear and easy to understand even for those employees with very little tech knowledge. As such, it’s a crucial investment for your business.

Though again, it’s not just about buying the software that’s available. You need to use it the right way if you’re going to get the most potential from it for your company. Work with an IT company to incorporate it into your business model, ensuring it fills the role for which it is required.

Managing Your Office

You might think that ensuring your business is well organized is all about using the right tech. While that’s certainly part of the equation, it’s not the full story. You should also think about how you’re managing the office and the employees in your team. With the right management, you can make sure that employees are well organized because they always know their tasks, roles, and objectives.

Now tech can help here too because you can use it to set up a fully digital model for releasing daily, weekly and monthly objectives. However, ultimately the success of this type of system will depend on how effectively you manage and update it.

Fund Management

Finally, you do need to think about how well you are organizing spending in your business. A problem here could lead to huge headaches down the road. That’s why you should think about hiring a full chartered accountant. They will handle your funds for you and ensure you’re not making any silly overspends that could put the future of your business in serious jeopardy.

Tech Security: Keeping Your Docs Safe

It’s common for a lot of people to now keep their important documents on their computer. After all, it saves them using a ton of space in their home office. And as they access their computer every day, it’s easy for them to have them stored on the machine. Also, it saves printing everything out if you can just save them to your documents. But having them on the computer causes a lot of risks. After all, if it gets into the wrong person’s hands, your personal and financial information could end up in jeopardy. Therefore, it’s so important that you do think about security when it comes to your docs. In fact, here is how to keep your documents safe on your tech!

Password-protect your documents

We don’t think about the possibility of someone getting hold of our computer. But if you did have a break-in, and then someone tried to go on to your computer, your documents could end up at risk. After all, they could easily click on your hard drive and then start snooping through your files. And then information which is sensitive could end up being seen. However, there are some ways you can block them getting into your files even if they get hold of the computer. The top way is to encrypt the file. If you make them password-protected, it can be difficult to get into the file. To encrypt the file, you right-click on the file and go on to ‘properties.’ You can then go on to the ‘advanced’ and then press ‘encrypt contents to secure data.’ That way, you can ensure important documents aren’t seen by prying eyes! You could also create password-protected archives – simply zip up your files and then password protect them. This can save disk space too.

Get rid of the hard drive correctly

When you are finished with your computer, you need to make sure that you take all the important documents off the machine. After all, you will likely want to move them over to the new computer. But there might be documents you leave on the machine which could still put your personal and financial information at risk. And just throwing the hard drive in the bin is not enough. After all, someone might get hold of it and then take the information off the drive. Therefore, you need to get rid of the hard drive correctly. Firstly, you should wipe it completely to remove documents. And then you can look into hard drive shredders. That way, the hard drive will be removed properly, so no one will be able to touch it and get hold of your documents in the future.

Get good malware protection

It’s easy for us to end up with malware on our computer. Whether we have clicked on a dodgy link, or accidentally downloaded it off the net, the software can cause havoc. And not only can it damage your computer, but it can also gain access to your important documents. For one thing, you might then not be able to access your documents. And furthermore, important information might end up in the wrong hands. Therefore, get good malware protection which will keep it safe. And make sure you keep it updated for the sake of your documents!

And remember to always keep the documents organized on your computer. Delete them off if you don’t need them anymore to ensure your info stays safe on your tech.

Is Colleague Procrastination Costing You?

Controlling an office full of employees is never an easy task. The best bosses may be all seeing, but that isn’t always possible. Despite your best efforts, you can never be in all places at once. As such, it’s impossible to keep an eye on what your colleagues are up to at all times. You may think you have the best team going, but are you sure they aren’t wasting company time? Even top-notch colleagues can be guilty of this crime. It may not even be that they don’t want to do the work. But, procrastination is always calling, and the internet makes it all too easy. The good news is, there are steps you can take to ensure no one’s browsing your money away.

Block Sites

The best way to control internet use is to block access to distracting sites. Of course, there are an endless number of websites on which colleagues could waste time. The good news is, there are plenty of companies out there which allow you to restrict usage. Better, you’ll receive a notification if someone tries to access restricted sites. Of course, blocking every site out there is a long-winded way of doing things. It may be better only to allow access to sites you know your colleagues need. Major distraction areas include Youtube and social media, so make sure these are on the no-go list!

Make Allowances

Sometimes, you may need to make allowances to the blockage you set in place. For one, the boss should have access to any site they want, right? It may also be the case that certain colleagues need access to sites you’ve banned for others. In that situation, you could turn to something like this YouTube proxy site with SSL.Working around a block you’ve put in place may seem a strange way of doing things. But, it’s sometimes the best way to get around the issue. Though, keep this under wraps. You don’t want your colleagues finding out about sites like this and using them to their advantage! Of course, nothing’s to stop them discovering these cheats on their own. That’s why it’s worth reassessing your blocks every few months. You need to make sure they’re still in place!

Set Clear Rules

Blockages aside, your colleagues may not realize that you don’t want them accessing sites like these during company time. If you haven’t said otherwise, they may not see the problem with browsing the net when they have no work on. Setting clear rules in place is the best way to avoid such confusion. After all, you can’t shout at colleagues for doing something they didn’t know was against your rules. It may be worth entering a clause about this in the contracts you hand out. Write down a list of allowed websites, then outline the banned ones. That way, you can ensure you’re both on the same footing. Plus, it means you have more of a leg to stand on if someone does misuse your connection.

The Internet Is Full of Money: Are You Getting Your Share

Anywhere there are large quantities of people; there is money. And on the internet, there are a lot of people; some 2.8 billion people, approximately. With so many people accessing the same service, it’s no surprise that internet businesses have skyrocketed their way to massive financial reward. However, you don’t have to be Amazon or eBay of Facebook to rake in the digital cash. Anyone with a pinch of talent and a strong work ethic can make money online. They just need to find out exactly how they can do it. Here are a few tips to get you on your way.

What’s Your Talent?

There are a million and one ways to make money online, but you don’t have the skillset to do all of them. You can do one (or several) of them. As such, think about what you’re good at and then research the online demand for that skill. If you’re a good writer, then there will be opportunities for you to write online. If you’re a guitar player, then there will be a demand for online webcam lessons. These are just two examples; it can be anything. Think of how you make money in “the real world” and see if it’ll transfer to the digital world.

Putting it out There

The idea is one thing, putting it into practice is another thing. You need to understand how the internet works and build your new venture around it; it is your gateway to success. This means understanding the internet trends (such as how people find businesses/establish their trustworthiness, etc.). You’ll also need the tools to get ahead in a busy marketplace. If you’re selling your products, then recruiting the services of an ecommerce agency will give you access to the areas of expertise you need to be successful. If you’re planning on writing, then having a website that showcases your talent and provides testimonials from past clients is the way to go.

Part-Time, Full-Time

Some people think of the internet as a way to get easy, fast cash. That’s not the case. Just as you can’t expect to be profitable offline if you don’t work hard; if you don’t put the necessary effort into your online venture, then it is doomed to failure. You may want to start as a side-project, but you’ll quickly need to put in full-time hours (even if you have another job). There’s no way to just fall into success online (at least anymore), so treat it as a serious business from day one.

Being Patient

The road to success on the internet, like in most other things, is never as quick as we would like. You’ll need to be patient, and be willing to roll with the punches as you work toward building a successful business. If you have a skill that at least one other person will pay for you, and understand how the internet works (or are at least willing to get help), then there’s no reason you can’t get your slice of the internet pie!

What Will Your Life Be Like When You Can Order A Building On The Internet?

Technology is evolving into something that is becoming more and more difficult to compartmentalize. One minute we think it’s safely confined to the digital word of bits, bytes and base pairs – the next it’s leaking out into things like automobiles and finance.

Perhaps the biggest change we’re going to see over the next few years is the way in which our buildings are made. Digital technology is having an impact here too, although it’s not entirely visible yet. Essentially, it’s opening up a world of complexity in building design that simply wasn’t possible before.

Already you can order an Armstrong metal building over the internet, choosing things like the size and shape. But what about buildings that are in the shape of bird’s nests, made from combinations of concrete and plastics or are situated atop giant obelisks? All these things are possible, believe it or not, thanks to digital technology.

Of course, the main enabling technology is 3D printing. It’s starting to come of age and is no longer being used to simply print out spare parts for your washing machine. It’s also being used to print buildings. Back in 2013, Wired magazine reported on Landscape House – a building designed by a team of architects in Amsterdam to be printed out all in one go. As you might imagine, the building was uniquely shaped, owing to the possibilities that 3D printing buildings opens up.

Another company is looking to develop the technology that’ll be required to make buildings on the moon if a moon base is ever established. Called D-Shape, the company wants it to be possible in the future to transport one of its 3D printers to the moon’s surface and then use moon rock to construct buildings and structures that people can actually use. Of course, their objectives right now are a little less lofty. They’re using a type of sandstone composite which they hope can be used to print out the structure of a house. Although the process is slower than most people imagine, a single machine can still pump out a house a month autonomously which is much faster than a regular build and a heck of a lot less expensive. The company has visions of being able to print out entire streets one day, all at close to the cost of raw materials. No high labor costs.

These concepts, however, aren’t the most radical. Some companies are looking to completely scrap the way we think about buildings and turn them into works of art instead. There’s good reason to believe that they’ll be able to do this too. A combination of intelligent CAD software and design tools could provide the engineering support to make sure that plans actually work structurally while allowing people to simply layer their ideas on top. Houses that look like bird’s nests will be a possibility.

Also, you’ll be able to customize buildings over the internet from the comfort of your computer. Just like you might design a newsletter, you’ll be able to do the same with printed buildings.

Introducing Technology To Farming

Waking up and getting into a t-shirt made of cotton, eating cereal with 100% dairy milk and filling your car with gas are all thanks to farmers. You may not think much about it, but almost everything we do in our daily lives is down to agriculture. Farmers are to be thanked for harvesting the cotton in our clothes, the wheat in our bread and even the bacon in our breakfasts.

Wherever you live, there will be farms stuffed with animals being raised to provide food; from milk to pork chops. Tractors full of gas oil man the fields and with a little rain and sunshine, crops grow ready for a yearly harvesting. But what does it take to feed us? To fuel our cars and put clothes on our backs? With the population continuing to grow, it can take an awful lot more work and technology is beginning to assist farmers with that. Understanding how technology is changing agriculture is important, so check out our list to learn more:

  • Telematics. It sounds like something from the future, but imagine pulling out your map and seeing exactly where all of your farming vehicles were, how much fuel is in each one and how much of your crops have been harvested and ready? This is what telematics can do. Farmers can improve their efficiency and even in one glance learn which of their pieces of equipment is about to break down. Nifty, hey?
  • Smart Sensors. More and more farms today are full of equipment that is fitted with smart sensors. These can read plant health, water levels and even nitrogen levels in the soil. Sensors are now being used in irrigation, so they can measure the needs of the water.
  • Technologies that are being created to make agriculture more robust are constantly in development. Seeding and fertilising can be done with much more precision now due to the technology available. Accuracy is so important in farming, and for technology it’s something that is booming.
  • With every cell phone switching over to 4G technology, farmers are going to be excited. The lack of access to high speed internet in certain farming areas has long been a frustration for farmers. Communication is so key and technology is necessary to improve this.
  • Drones are a technology that are fitting into every industry at the moment and with farming, it’s no different. Being able to see the crops and animals in real time without having to cross the entire farm to get there makes life so much easier on a farm.
  • Machinery is constantly advancing. Look at the combine harvester of a century ago and see how much things have changed in the farming industry to know how much more efficient things are.

Agriculture is a huge industry – without it, we wouldn’t use half of the things we do at home and we’d have a real struggle with food. Technology combined with it makes it a force of nature and one such field that is evolving at a rapid rate.