In the digital world, there is always someone around who is trying to get to your information. Whether it’s a hacker sending emails or a clever engineer who knows how to get behind firewalls, keeping your information safe is top priority. A lot of people don’t know how to do that, but there are clever ways for individuals and corporations to take steps to keep everything safe. Here are some ways you can be able to do that.
Organize Your Information
When your information is splayed about your servers and emails, chances are it’s not protected. Once you get your information protected you can then lock it in so that no one can get to it. When you organize your digital information you will put it in repositories. Repositories are places where you put information that is alike and store it in a secure place.
Set up a system of organization so that when you receive information you can quickly put it where it belongs in a place that will be encrypted and secure. You will then know that no one who is unauthorized will be able to access that repository without being given permission to do so. Organization is the key to success.
Set Up Disaster Recovery
Things happen. Servers get damaged in floods or fires, and technology sometimes just simply fails us. Hackers get into systems and destroy them from the inside, and even computers get viruses. When that happens, a lot of digital information can get lost. If you set up disaster recovery then you can very easily get all of that information back.
By using a third party “storage unit” that is offsite, if your server goes down and your information appears to be lost, you can contact the company who has all of your information comfortably stored in their “warehouse” of information. This company’s sole purpose is to copy everything and keep copies safe. Go online to https://intelinetsystems.com and never lose data again.
The more cooks in the kitchen, the more likely the broth is going to be spoiled. Sensitive and important information should only be handled by a select group of people. When too many people have access that means too many personalities and vying opinions can access the same information and change it or potentially lose it.
Limit your access controls to just a few people. This way, the less hands that are handling something the less likely anything will “break.” You can also narrow down where a mistake may have been made if you only have to speak to two people instead of ten.
Keep Things Private
If your company acquires information, the entire company doesn’t need to know. Keep everything on a need to know basis, and you will find that information stays safer when no one knows it’s there. The less hands information gets into means the less likely that information will be changed or placed in the wrong repository. Finding it could take you forever.