Let’s Revisit: Sending Mass Emails The Right Way

envelopes photoThe concept of sending an email to multiple people the right way seems to have eluded the populace as a whole lately. I’m looking at you, schoolteachers, soccer coaches, and party invitation senders. I write to you today because, in recent months, it seems I’ve been included on more and more emails where I’m one of 50 people whose email address is awkwardly stuffed into the CC: field of the email you sent, right there with all the others for everyone in the list to see. I even got an email from the manager of the local Sears store I had recently purchased an appliance from, that got sent to all the people who had bought something there recently, and everyone’s name and address were easily viewable in the CC field.

The problem here is that you are being inconsiderate towards peoples’ privacy, and you are sending around a large list of real email addresses to possibly be harvested by spammers.

There is a way to do this that protects peoples’ privacy, doesn’t annoy the nerds and geeks in your email list, and makes you look like you know what you are doing. What trifecta could be better than that?

The easiest way to do this is by using the BCC: field instead of the CC: field. BCC stands for “Blind carbon copy,” which means that any email address entered in it will not show up to the recipients of the email. The CC: field does show them, so don’t use it.

The trick is that you should enter your own email address in the To: field of the email, then enter the long list of room parents or party invitees in the BCC field. That’s it! Now you too can look cool.

There are some detailed instructions, with pictures, available here, in case you need more info.

About Will Chatham

Will Chatham is a Cyber Security Analyst, Ethical Hacker, and Penetration Tester at a data center in Asheville, NC. Since Netscape 2.0, he has worked in a wide array of environments including non-profit, corporate, small business, and government. His varied background, from developer to search engine optimizer to security professional, has helped him build a wide range of skills that help those with whom he works and teaches.
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